Operations & Facilities Coordinator

Your role: 

The Operations & Facilities Coordinator is responsible for ensuring the operational coordination of projects in the Technical and Production department as well as the management of TEMPORA's general services. More specifically, he/she:

Your main tasks

• Manages the follow-up of the Maintenance of the routes carried out by Tempora or under contract; 

  • Carries out administrative coordination and supervision of the maintenance activities;

  • Organizes and ensures adherence to the intervention schedules of internal teams and external service providers.

  • Manages contacts with clients in the context of maintenance interventions;

  • Ensures the follow-up of billing and costs related to maintenance services;

  • Writes maintenance reports;

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• Supports the Operations and Purchasing Manager in logistical, administrative coordination and production follow-up; 

  • Assists in the preparation, management, and administrative follow-up of purchase orders (materials and services) for in-house productions and client projects;

  • Ensures operational relay and daily follow-up of internal production teams while ensuring compliance with the overall schedule;

  • Coordinates the interventions of the workshop team and external service providers, from planning to on-site execution;

  • Participates in updating production schedules;

  • Centralizes the needs for materials and industrial means, and ensures the follow-up of stock management in collaboration with purchasing. 

• Ensures the follow-up and maintenance of the operational condition of Tempora's industrial means; 

  • Tracks requests for tools and industrial means from the production department;

  • Ensures maintenance and inspections of industrial means;

• Takes charge of the management of Facilities and Office Management of TEMPORA; 

  • Ensures the day-to-day management and proper functioning of the offices (general services, supplies, reception);

  • Organizes internal events and responds to specific requests from project management; 

  • Coordinates service providers related to buildings (cleaning, building maintenance, security);

  • Ensures a safe and ergonomic working environment for all employees;

  • Manages maintenance contracts and relationships with service providers related to the premises ;

  • Optimizes the workspace and anticipates layout needs.

Why join Tempora ? 

🎭 Diving into the heart of cultural exhibitions : direct participation in the implementation of large-scale cultural projects in various inspiring locations.

🧭 Diversity of locations : each site is unique – museums, heritage sites, event spaces – ensuring a rich and varied daily experience.

🤝 Constant human interaction : working closely with creative teams, production, and various partners.

🎯 Key role in the success of an exhibition : ensuring the quality of projects and their creations.

🚀 Immediate and visible impact : each action has a concrete effect on the visitor experience.

🛠️ Versatility and autonomy : a position where you touch on everything – logistics, mediation, technical,

🌍 International and traveling context : opportunity to travel and contribute to exhibitions in several cities and countries.

📈 Professional experience : rapid skill development in project management.

🔄 Dynamic pace : no routine, each day brings its challenges and successes.

❤️ Cultural and human satisfaction : contributing to making culture accessible to all under optimal conditions.